USS Co., Ltd. and other members of the USS Group (“the Company” hereafter) hold personal information for the purpose of satisfying customers by supplying products and services that are convenient and useful. The Company has established the following personal information protection policy in order to protect personal information from leaks, losses, unauthorized alterations and other risks. The Company takes all necessary and proper actions that are required to protect the personal information of its customers.
- The Company manages personal information properly in accordance with laws, regulations, rules and other guidelines concerning personal information.
- The Company has rules concerning the acquisition, use, provision and other handling of personal information and ensures that all executives and employees strictly comply with these rules.
- When outsourcing tasks involving personal information, the Company performs appropriate supervision to ensure the safety of this information.
- For personal information held by the Company (including outsourced tasks), the Company has proper and reasonable safety management measures to prevent leaks, losses and unauthorized alterations.
- The Company is constantly reviewing its management system and activities for the protection of personal information and working on improvements.
When obtaining personal information, the Company will collect this information in a legal and fair manner, stating the purpose for obtaining this information and receiving only information required for this purpose. When inquiries are received from customers, recordings will be made to confirm the contents of conversations. In addition, the Company uses a telephone number display in order to call customers back.
The Company obtains personal information only as required for the following purposes. This information will not be used in any way other than for the stated purpose or provided to a third party unless the customer has given prior consent (including contracts) or as permitted by laws and regulations.
| Categories of personal information received | Purpose |
| Information (including revised information that the Company obtains from customers, etc.) that customers (including guarantors of auction members and other related parties) enter in the Company’s application forms, contracts and other documents | For the operation of auction sites and the provision of all services associated with the operation of auctions |
| Information concerning business partners | For the oversight of business partners and sales activities |
| Information concerning shareholders | To hold shareholders meetings and other meetings for shareholders, send business reports, shareholder gift cards and other items, and perform other operations involving shareholders |
| Information in customer inquiries | To provide quick and accurate responses to inquiries |
| Information received from the Company’s Web site information request form and IR information e-mail service registration form | To send materials as requested and conduct the e-mail service |
| Information concerning job applicants | For the selection of applicants to hire and notification of job applicants of employment decisions |
Personal information held by the Company is shared with the following subsidiaries and affiliated companies as required for the purposes listed above.
| Jointly used personal information |
|
||||||||||
| Companies included in joint use |
USS Okayama Co., Ltd. USS Sapporo Co., Ltd. USS Saitama Co., Ltd. USS Gunma Co., Ltd. USS Tohoku Co., Ltd. USS Kansai Co., Ltd. USS Yokohama Co., Ltd. USS Ryutsu Auto Auction Co., Ltd. USS Niigata Co., Ltd. USS Hokuriku Co., Ltd. CAR QUEST Co., Ltd. US Butsuryu Co., Ltd. USS Support Service Co., Ltd. |
||||||||||
| Purpose of use | For the operation of auction sites and the provision of all services associated with the operation of auctions | ||||||||||
| Manager of personal information | USS Co., Ltd. |
The Company uses contracts and other means to require companies, etc. that handle personal information on an outsourcing basis to manage this information properly just as the Company does.
When there is a request for the disclosure of a customer’s personal information that is registered with the Company, the method prescribed by the Company will be used to confirm that the request is from that customer and will then disclose the information within a reasonable time and scope. When the Company is told that the registered personal information of a customer is incorrect, the required investigation will be completed within a reasonable time and the necessary corrections, additions or deletions (“corrections, etc.” hereafter) will be made.
However, these disclosures and corrections, etc. are not applicable in the following cases. When the decision is made not to conduct corrections, etc., the applicable party will be notified of the reason.
- The inability to confirm that the inquiry is from the individual for which the personal information applies
- When a request is from the representative of an individual, the inability to confirm that this representative has the legal right to make a request
- Request for information disclosure or corrections, etc. is not applicable to personal information held by the Company
- Disclosure of the information would pose a risk to the life, physical well-being, finances or other rights of the individual or a third party
- Disclosure of the information would create a significant problem concerning the proper operation of the Company’s business activities
- When the disclosure or corrections, etc. would violate laws or regulations
- The request for corrections, etc. is for a reason other than because the personal information held by the Company is incorrect
- There is no need for corrections, etc. due to the purpose for which the personal information was obtained or there is the alleged error in this information does not exist
- Other cases where there is no obligation for disclosure or corrections, etc. as prescribed in the Personal Information Protection Law
The Company handles shareholder information properly in accordance with the Personal Information Protection Law, Corporation Law, other laws and regulations, and the Company’s internal rules. All inquiries concerning shareholder information should be submitted to the head office or Nagoya branch of the Company’s transfer agent Chuo Mitsui Trust & Banking.
Contact for inquiries about personal information management at the USS Group
General Affairs Dept., Corporate Administration Division USS Co., Ltd.
507-20 Shinpo-machi, Tokai, Aichi Prefecture
Tel: +81-52-689-1129 Fax: +81-52-604-1915
E-mail:gad@ussnet.co.jp
